Archive SharePoint Without Being Locked Into a Single Cloud
Reduce SharePoint storage costs while keeping users working the way they always have
SharePoint storage fills up fast. Between versioning, inactive documents, and years of accumulated data, organizations often end up paying thousands of dollars each month just to store files that are rarely accessed.
ShareArchiver helps you move inactive SharePoint content to lower-cost storage while keeping everything accessible to users exactly the way they expect.
IT gains control of storage, visibility into data growth, and better options for compliance and governance.
The Hidden Cost of SharePoint Storage Growth
Most organizations don’t realize how quickly SharePoint storage costs grow.
- Additional Sharepoint Storage
- 5 TB
- 10 TB
- 15 TB
- 25 TB
- Monthly Cost
- $1,000
- $2,000
- $3,000
- $5,000
- Annual Cost
- $12,000
- $24,000
- $36,000
- $60,000
And that cost is just for storage.
Every document upload, version update, and collaboration workflow adds more data to your tenant. Over time, inactive content accumulates—files that are rarely accessed but still consume expensive SharePoint storage.
Microsoft typically charges about $200 per TB per month for additional SharePoint storage.
That means even a modest amount of inactive data can become surprisingly expensive.
As SharePoint data grows, it also impacts:
- backup volumes
- restore performance
- SharePoint site performance
- backup times
- search indexing
In many organizations, a large portion of SharePoint data hasn’t been accessed in years, yet it continues to consume premium storage.
A Smarter Way to Manage SharePoint Data
Every document upload, version update, and collaboration workflow adds more data to your tenant. Over time, inactive content accumulates—files that are rarely accessed but still consume expensive SharePoint storage.
Microsoft typically charges about $200 per TB per month for additional SharePoint storage.
That means even a modest amount of inactive data can become surprisingly expensive.
Why Organizations Choose ShareArchiver
Many SharePoint archiving tools focus on moving data into a single cloud platform.
ShareArchiver was designed to give organizations more flexibility, better insight into their data, and seamless access to archived content.
Why ShareArchiver Stands Apart
- Capability
- Storage Choice
- Analytics
- User Workflows
- Access Outside SharePoint
- Compliance Support
- Wasabi, Amazon S3, Azure, on-prem
- Advanced data analysis and reporting
- Seamless SharePoint access
- ShareArchiver File Explorer
- Built for governance and discovery
- Typically Azure only
- Basic Reporting
- Varies by Implementation
- Often Unavailable
- Limited Focus
How ShareArchiver Works
01
Analyze SharePoint content and identify inactive data.
02
Apply archiving policies based on age, activity, or size.
03
Move qualifying content to the storage platform of your choice.
04
Maintain seamless access for users within SharePoint.
05
Allow administrators to browse archived data through ShareArchiver File Explorer.
The result is lower storage costs, better visibility into your data, and minimal disruption to users.
The Result
Organizations using ShareArchiver benefit from:
- Lower SharePoint Storage Costs
- Freedom to Choose Archive Storage
- Deeper Visibility into SharePoint Data
- Seamless Access for Users
- Additional Archive Access through ShareArchiver File Explorer
- Stronger Compliance and Governance Support
Migrating file server data to SharePoint can be slow and expensive
Migrating file server data to SharePoint can be slow and expensive—especially when SharePoint storage limits are exceeded, driving up costs fast.
ShareArchiver sits between your on-prem file servers and SharePoint Online. It ingests and stores your file server data in a secure archive, then publishes lightweight “stub” files into SharePoint on demand. These stubs mirror your existing folder structure, making adoption easy and keeping content accessible in SharePoint without the storage bloat—so you avoid escalating SharePoint costs.
Ready to See ShareArchiver in Action?
If SharePoint storage growth is becoming a challenge, we would be happy to show you how ShareArchiver works.
See how ShareArchiver helps organizations reduce SharePoint storage costs while maintaining seamless access to archived data.
Storage Agnostic by Design
Your archive strategy should not lock you into a single cloud.
With ShareArchiver you can archive SharePoint data to:
- Wasabi
- Amazon S3
- Azure Storage
- On-Premises Storage
- Hybrid Storage Environments
This flexibility allows organizations to align storage with cost, compliance, and infrastructure requirements.
Advanced Analytics and Data Visuals
Before archiving data, it helps to understand what is actually consuming storage.
ShareArchiver provides analytics that help organizations identify:
- Inactive files that haven’t been accessed in years
- Libraries growing rapidly
- Excessive versioning consuming storage
- Archive candidates based on activity and age
These insights allow IT teams to make informed archiving decisions rather than guessing what should be moved.
Seamless Access Without Workflow Disruption
One of the biggest concerns about archiving is disrupting users.
ShareArchiver keeps user workflows intact.
Users continue accessing files through SharePoint the same way they always have, while archiving occurs quietly in the background.
Access Archived Data Outside SharePoint
ShareArchiver provides its own File Explorer interface that allows administrators and authorized users to browse archived data outside of SharePoint.
This provides:
- an additional access path
- improved operational resilience
- Broader Visibility into Archived Content
Your archive should not depend on a single front-end application.
Built for E-Discovery and Compliance
Archiving is not just about saving storage space.
Organizations also need to support governance, audits, and compliance requirements.
ShareArchiver helps maintain visibility and control over archived content while supporting data discovery and retention policies.
ShareArchiver vs. Microsoft 365 Archive
Why IT Leaders Prefer ShareArchiver Over Native Archiving
When comparing the two solutions, the differences in accessibility, cost predictability, and user impact are significant.
- Feature
- Data Retrieval Time
- Cost Structure
- Searchability
- Granularity
- End-User Impact
- Microsoft 365 Archive (Native)
- Up to 24-hour "rehydration" delay for files older than 7 days.
- Pay-as-you-go + Restoration fees ($/GB) to access your own data.
- Archived sites are often hidden from standard search and Copilot.
- Primarily site-based; archiving individual files can be complex.
- Users encounter "Access Denied" or 423 errors on archived sites.
- ShareArchiver Solution
- Instant, on-demand access. No waiting for files to "wake up."
- Predictable subscription. No hidden penalties for restoring files.
- Full metadata preservation. Files remain searchable and discoverable.
- File-level precision. Archive exactly what you need, leave the rest.
- Seamless stubbing. Users open archived files as if they never moved.
Beyond Storage: Solving the "Rehydration" Headache
Is It an Archive or Just a Backup?
SharePoint Stubbing & Metadata Preservation: How It Works
One of the biggest risks of traditional archiving is data silos—where archived files disappear from view or become unsearchable.
ShareArchiver utilizes advanced SharePoint stubbing technology to ensure that while the data moves to low-cost storage, the user experience remains completely unchanged.
The Mechanics of SharePoint Stubbing
Stubbing (also known as “tiering”) is the process of replacing a large file in SharePoint with a tiny “pointer” or “stub” file.
1. Policy-Based Identification
2. Secure Offloading
3. Stub Creation
A lightweight pointer file remains in the original SharePoint location. This file looks, feels, and behaves exactly like the original.
4. Instant Rehydration
Preserving Metadata and Searchability
• Metadata Integrity:
• Zero User Training:
Key Technical Advantages
Reduced Site Collection Size
Faster Backups & Syncs
Compliance Ready
FAQs
ShareArchiver identifies inactive SharePoint data and moves it to lower-cost storage. A lightweight stub remains in SharePoint, so users can still access files seamlessly without changing how they work.
ShareArchiver supports on-premises storage, hybrid storage, Amazon S3, Microsoft Azure, Wasabi, and other cost-effective object storage platforms. This gives organizations flexibility to choose storage based on cost, compliance, and infrastructure needs.
Yes. ShareArchiver allows administrators to archive SharePoint data automatically based on policies such as file age, size, type, and folder location.
Yes. ShareArchiver allows you to define target storage locations and organize archived SharePoint data according to your preferred folder structure and governance requirements.
When a file is archived, ShareArchiver leaves a lightweight stub in SharePoint. The stub looks like the original file, and when a user clicks it, the content opens seamlessly from the archive.
No. ShareArchiver provides seamless and transparent access to archived SharePoint files, so users continue working as normal without disruption.
By moving inactive SharePoint data to lower-cost storage, ShareArchiver reduces reliance on expensive Microsoft 365 storage and can cut primary storage costs significantly.
Yes. ShareArchiver provides a migration path from file servers to SharePoint by recreating folder structures with lightweight stubs while storing the actual file data in lower-cost archive storage.
ShareArchiver provides a unified approach to archiving, migrating, and managing data across file servers and SharePoint, helping organizations reduce silos and maintain visibility and control.
Yes. ShareArchiver supports hybrid, cloud, and on-premises environments, giving organizations a flexible and cost-efficient SharePoint Archiving solution.