How to Create Efficiency Using File Archiving

If you are just starting to look into upgrading your organization’s data storage management, you may be unfamiliar with what file archiving is and what a difference it can make to your company’s efficiency.

Put simply, file archiving takes data that you’re no longer using on a consistent basis – but may need to hold on to for compliance purposes or for future use – and moves it to cheaper, secondary storage. It’s less expensive and doesn’t affect the user experience or access to their files at all.

File archiving is different from data backup in that a backup’s purpose is to have copies available in case your data is corrupted or lost. In short, backups facilitate data recovery. File archiving, on the other hand, simply takes your less active files and stores them in a way that does not interfere with or slow down your day-to-day operations.

File Archiving 101

In the past, organizational data was all paper. Depending upon the age of your company, you may remember rooms full of files that were eventually relocated to file storage facilities, or captured on microfiche. When you needed this information, the process of gathering it and retrieving it was labor intensive, time consuming, cumbersome, and expensive.

With the advent of digital files, this process eventually evolved into tape storage, which was a more effective and inexpensive way to store data. It was, however, still extremely inefficient in terms of accessing data.

While keeping your files on hard disks and primary storage servers is now common practice, it does tend to cost a lot of money and slows down your servers’ ability to retrieve information quickly. It also drains resources. This is where file archiving can help.

File Archiving Efficiency

File archiving offers a number of fast and effective options that save companies up to 50% on storage costs and improve productivity with built-in capabilities such as full text search and file analytics.

File archiving software not only reduces hardware and resource costs to provide more scalable storage that is immediately accessible to you and your employees from anywhere in the world but also allows you to manage the flow of your data using pre-defined policies.

You can make decisions about how data is categorized based upon your own needs, including a hybrid solution in which you can have archived data moved to the cloud instead of to more expensive storage.

Here are just some of the benefits of a holistic file archiving solution:

  • Reduced data ownership cost
  • Shorter backup & recovery times
  • Increased efficiency through e-discovery & other tools
  • Less time spent maintaining hardware
  • Lower storage volumes using file de-duplication & compression
  • Seamless access to older data

Interested in trying a file archiving system? Try ShareArchiver for free today.

How Media File Archiving Optimizes Gaming Companies’ Efficiency

The gaming industry is one of today’s most competitive environments, in large part because it is poised for continuing growth and increased revenue. Attracting new customers and keeping them engaged is one of the biggest challenges that gaming companies are facing. So, how can you leverage economies of scale? The answer to this question often lies in efficient use of existing assets, and innovative media file archiving can help optimize that efficiency in a number of ways.

Chances are, your company offers digital content that consumes dozens of terabytes of data storage, and though these robust file types provide end users a rich and intriguing experience, they also create a real challenge of how to manage those assets. The more scattered your data becomes, the less accessible it is, and the more it costs your company – thus lowering your overall efficiency.

If you are a gaming company executive, you need to optimize your internal efficiency while still succeeding in providing the experience that your customers have come to expect. Here are 3 ways media file archiving can help.

Increase Access to Rich Media Assets for Reuse

You’re already investing countless resources in the development of new digital content, so when it is haphazardly stored or poorly catalogued you don’t achieve the full value of that investment. Furthermore, it does not get the benefit of version control, fast data backups, or streamlined disaster recovery.

Digital asset data management systems can help your gaming company eliminate the complications of disparate file formats and disorganized storage, providing you with fast, real-time access to these assets in addition to the ability to reuse them in brand new contexts or on multiple platforms at a significantly lower cost.

Improved Data Analysis

Data storage management systems provide media file archiving that is not only easily searchable and highly structured but is also organized by which assets have the most value. If you see a pattern of file types or storage amounts, you can identify what is working well in terms of format and size. By collecting and interpreting this data to plan for future game releases, you are able to optimize the productivity of your team and deliver a product end users will respond positively to.

Cloud Media File Archiving for Immediate Global Accessibility

The advent of inexpensive storage in the cloud has done more than simply reduce the need for expensive onsite hardware and data centers. It has also provided accelerated access to rich media files in the uninterrupted way that gamers demand. With an estimated $20 billion in annual revenue in the United States and more than two billion video game players in the world accessing over 50 TB of data/day, the need for both file storage and accessibility is no longer optional.

As a gaming company, your media files are your most valuable assets. They are where your biggest investments have been made and what keeps your customers coming back for more. Therefore, it is essential that you equip yourself with a media file archiving system that provides you with the best, most secure data storage so you can continue providing your customers with the access and experience that they demand.

Contact ShareArchiver today to see how we can help you realize your data’s full potential.

Top 5 Data Efficiency Hacks for Retailers

Remember when retailers conducted business with their customers face to face, and your success depended on what you sold and how the customer was treated? The truth is that even though retail has grown and changed, the importance of a clients’ experience is still important. It’s just that now, instead of knowing them by sight, we understand them from the data we gather.

Today’s retail environment is supported and strengthened by internet connectivity, smart inventory management, supply chain strategies, and by using data more effectively to gain a better understanding of the customer. The more efficiently a retail operation organizes and integrates this data into their business operations, the more successful they become.

With that in mind, here are 5 of the top efficiency hacks retailers are using today.

Provide Immediate Access to Data

Buyers need real time access to sales figures and inventory levels, and managers need to access reports to identify and understand purchasing trends and behaviors. If any of that data is inaccessible or slow to access, its value significantly decreases. By investing in a web-based system that is accessible from all devices and locations ensures immediate changes and updates to data without delays. It also improves the transparency of that data so employees are always kept up-to-date.

Automate Organization Protocols

Your retail organization is not optimized for efficiency when your data requires an abundance of manual processes, which is often the case for different departments that are storing their information on different servers or using various software programs.

Instead, try using a single integrated data management system that automates the data organization process and stores information centrally so that it can be accessed by all parties for whom it is meaningful. Creating this level of open availability – with the appropriate controls in place, of course – not only increases the value of data but also allows everything from inventory and stock levels to receipts and merchandising strategies to be accessed without delay.

Improve Server Agility

There is nothing that can slow a business operation down as much as slow or inefficient servers, and the sheer volume of data that is collected in a retail environment makes this a real issue. By archiving data, or offloading it onto second tier storage, and introducing a system that prioritizes data based upon the protocols that are most important to your business, only the most current, valuable information remains on your fastest servers.

This essentially lowers storage costs and even optimizes data backups for optimal efficiency and maximized profits. This instant visibility of essential data and quick data backups is something all retailers can appreciate.

Eliminate Non-Essential Data

Storing data can cost your retail organization a lot of money when data volumes are high, especially if you are using a large percentage of your storage on old or unused files. This is simply throwing profits away. Why not introduce a data management system that can de-duplicate and compress your retail data, thus expanding your storage capacity?

Integrate Data Systems

If you want to improve your retail organization’s overall efficiency in regards to data, try implementing a data storage system that is easily implemented and seamlessly integrates with your existing systems. That way, it requires no additional training and you are able to immediately reap its benefits.

The data archiving and file management system that you choose can play a significant role in improving your retail business’ efficiency and optimizing your internal operations. ShareArchiver, for example, provides seamless access to data that is easily integrated into your existing systems, resulting in greater cost savings, improved operational efficiency, and smarter access to the data that drives your retail business’ success. Try it free and see for yourself.

Improving Construction Efficiency in Three Easy Steps

Construction companies in general construction as well as utility, highway, and heavy construction are seeing an increasingly shrinking customer base paired with a constant risk of lawsuits, high insurance costs and skilled worker shortages. In the face of these challenges, staying profitable is dependent on finding new ways to improve efficiency, eliminate cost overruns, and monitor cash flow.

One of the best ways to accomplish construction efficiency is to manage the flow of information. Providing the ability to quickly access data from any location while keeping information organized and eliminating unnecessary and extraneous work simplifies data management and improves collaboration for better efficiency.

Here’s how your company can turn data into more of a low-cost asset.

Provide real-time data access to all employees

Efficient project management relies on having real-time access to data. Employees at all levels need to be able to see when changes are made to documents quickly while their managers have to track the costs of labor, materials, and equipment. The problem with old or outdated information is that it clutters file servers and costs a lot of money to maintain.

Integrated data management systems that are web-based and can be accessed seamlessly by end users in all locations change all that. They make it easy for workers to retrieve information from company servers quickly, and any modifications are immediately visible to all. This helps to prevent duplication of services and cost overruns while also improving real-time collaboration. e-Discovery searches that provide project information quickly also help to eliminate the costly paperwork slowdown that so often occurs, which leads to faster data access overall.

Establish automated protocols to eliminate administrative costs

Many construction companies are either underutilizing their data or spending too much on storage. If you’re looking for a way to organize your data that will help you attract new business or manage current projects more efficiently, try establishing automated protocols. No longer will different departments need to store data on their own database or file servers.

Greater efficiencies can be realized by centralizing data on a state-of-the-art data management system that automatically organizes files based on pre-defined policies and protocols. Doing so turns unstructured data into something more meaningful, accessible, organized, and cost-effective.

Eliminate extraneous information from your systems

It’s been said in the construction industry that “motion is money,” and although this statement originally referred to a risk of physical injury, it can also be applied to data management. The more effort that is put into maintaining data that is no longer valuable and the more storage space is allocated to that information, the higher costs become.

By implementing automated processes that move less relevant or valuable information to more affordable storage options, and by de-duplicating and compressing data, greater efficiencies are realized and less administrative costs are incurred.


Constructions companies are in a competitive space. Data volumes are often high, and finding new ways to improve efficiency is often a struggle. Archiving project data helps improve construction companies’ overall efficiency and lowers costs.

ShareArchiver works with construction companies worldwide to ensure that their vital data is stored in a format that is easily and immediately retrievable, secure, and optimized for backups. Get a free quote today, or call us to schedule a demo or learn how we can increase your efficiency and improve your bottom line.