Best Data Archiving Software – Top 5 Picks

Top 5 Best Data Archiving Software in 2023

Table of Contents

Top 5 Best Data Archiving Software in 2023

Businesses generate more data than ever, regardless of industry or organization size.Some experts believe we’re generating over 2.5 quintillion bytes of data every single day and that the total volume of data we have to store doubles every two years. While this vast volume of business data has enormous advantages, and while we’re getting much better than processing and leveraging critical data, there are significant downsides to contend with, too, including:

  • How do we store all of this information?
  • How much does it cost?
  • How do we access our stored data when we need it?
  • How do we stay compliant with data storage regulations?
  • Which information must we keep, and how do we decide what to delete or keep? And for how long?

If you collect any information, from customer information to invoices to sales records, you need a way to organize, audit, backup, and recover your data most efficiently.

That’s where data archiving software comes into play.

Data archiving software solutions offer a means of storing important data that can be accessed or modified sparingly, if ever, e.g., legacy data or data that must be kept to meet HIPAA or GDPR standards.

It can reduce storage costs, simplify data management and data backups, and make it easy for staff to access stored files if they need to.

Let’s look at the best archiving software products on the market.

What Is Data Archiving Software? 

Data archiving software helps you manage, organize, and protect data you need to store but not use too frequently. It includes archived files, primary storage, storage tiers, and long-term retention mechanisms. Such software solutions come equipped with critical features like secure access, search capabilities, and storage space management that can be paramount, especially in industries such as financial services.

Understanding storage costs is crucial as data volumes grow, and using different storage tiers can help optimize expenses. Compliance requirements such as HIPAA or GDPR (depending on whichever location or industry you operate in) make adhering to regulatory compliance requirements mandatory. 

You can only delete these redundant files if you know when to pull them out for a legal or compliance matter. Service providers in data archiving offer storage solutions and ensure that your data adheres to compliance requirements. Moreover, differentiating between archived files and primary storage is essential. Always ensure that your chosen solution provides secure access, is backed by robust service providers, and has advanced search capabilities.

It’s important to note that there is a difference between a data archive and a data backup. A backup solution automatically saves data while you’re working on it so that it can be recovered if needed. There are plenty of purpose-built backup and recovery software solutions on the market.

Archiving software works differently because it archives files you are not currently using. File archiving solutions designed for long-term storage.

Archived business data is indexed, and you can retrieve it at any time in the future for whatever purpose. While the tools differ, your file archiving solution is vital to your back and recovery strategy.

The Benefits Of Data Archiving Software

If you want to reduce your operational costs, eliminate regulatory noncompliance risks, and improve your performance, data archive software can help through: 

1. Enhanced Performance 

Backups are done in real time. When you back up inactive data, it is reduced in size and moved to the archive, which decreases the load on your system and improves server, system, and application performance. 

2. Improved Security 

With your data tucked away safely in an archive, you don’t have to worry about losing important information through incorrect modifications, malware, or corruption. 

3. Data Protection 

You never know when a past project or a forgotten detail becomes crucial in the present situation at your job. With the unpredictability of work challenges, it’s always wise to have a backup. Data archiving software ensures that your old information isn’t just thrown in the back shelf, but organized, safe, and ready for retrieval whenever necessary. 

So, rather than sifting through stacks of documents or numerous files, have everything at your fingertips. Invest in data archiving software and give yourself the peace of mind knowing that your past is always within reach, aiding your present and future endeavors.

4. Legal Compliance 

Since your business data is archived via expert software, you can quickly index and retrieve critical information while enforcing archiving and retention policies. 

5. Cost Control 

With technological advancement, you have high-performing software available at low costs. Data archiving software holds your data securely on a cloud storage platform at very affordable rates. 

Top 5 Data Archiving Software Solutions On The Market (2023 Guide)

To help you pick the correct data archiving software solution, we have compiled a top-five list detailing their features, price plans, reviews, and more.

Let’s take a look at them one by one.

1. ShareArchiver

ShareArchiver

Product Overview

ShareArchiver is a powerful Enterprise tool that helps you manage large volumes of data effortlessly. It offers you file server archiving to local and cloud storage capabilities. Plus, it is used by many organizations across various industries, such as healthcare, legal, finance, manufacturing, and government.

ShareArchiver is an industry leader in archiving services and solutions, and the solution is used worldwide. ShareArchiver is cost-effective and is designed with scalability in mind. If you pick this tool for your data management, you can rely on it for the long term.

Your archiving software needs to tick a few boxes, such as reliability and performance, which ShareArchiver does.

Features

  •     Machine learning & data classification. 
  •     Data archiving
  •     Data Storage management
  •     Multi-site file archiving
  •     Data E-discovery
  •     Data integration
  •     Data migration
  •     Disaster recovery optimization
  •     Data security
  •     Storage management, with no user impact.
  •     Audit management
  •     Compliance tracking
  •     Information governance
  •     Data visualization and analysis

Top Three Features

ShareArchiver’s top three features include:

1. Data Archiving – Storage Management

Data Archiving – Storage Management

ShareArchiver has strong data archiving capabilities that help you effectively manage the growing volumes of data. You can shift your inactive data to cloud storage and instantly improve your system performance and speed since the data volume is reduced exponentially during the process. The storage is optimized, yet all users can access archived business data seamlessly.

See also  5 File Archiving Tips That Can Save You Thousands

2. E-Discovery

E-Discovery

ShareArchiver has advanced E-Discovery features. You can retrieve your archived data on-demand, relying on this tool and without worrying about access speeds.It comes with archive repository search and file server search features.You can use full-text search to reach your data quickly, no matter where it is stored.

3. Data Security And Compliance 

Data Security And Compliance 

While storing your data, ShareArchiver also helps you comply with HIPAA and GDPR policies. It fulfills one of the critical reasons for archiving: retaining and retrieving data for regulatory reasons.

This tool secures your data and ensures its integrity. You can search and access any required information quickly as and when the need arises. 

Price Plans

The pricing model is simple and designed for adoption. You only pay for what you archive on a monthly subscription model. Pricing starts from US $45 per month.

The more you archive, the cheaper it gets per TB basis. 

Pros Of ShareArchiver

  • The user interface is clean and easy to use for first-time users
  • It has built-in solid data analysis features
  • The role-based access feature ensures increased security and control
  • It quickly identifies duplicate files and allows en masse deletion

Cons Of ShareArchiver

  • The app does not offer multi-user support 

Integrations 

Integrations are not available. 

Average Rating From Top 3 Software Directories 

ShareArchiver’s average rating, according to the top three software directories, stands at 5.0.

Testimonials

sharearchiver review

sharearchiver review 1

Customer Support Options 

  • EMEA time zones 
  • Chat
  • Email/Help Desk
  • Phone Support

Support Platforms

  • Windows 2008/2012/2016/2019
  • NAS devices SAN, NETAPPS, DFS, Linux-based systems
  • CIFS/NFS, Cloud Integrated

Bottomline 

ShareArchiver is a powerful archiving software solution that helps you with easy data storage, management, and retrieval. It provides excellent on-premise and cloud archiving features while effectively handling large volumes of data and ensuring you remain compliant with laws.

Opt for this tool if you want enhanced data security and integrity while saving costs.

sharearchiver rating

sharearchiver rating 1

sharearchiver rating 2

2. Komprise

Komprise

Product Overview

Komprise is a multi-cloud data archiving software. It offers data management on the cloud and leverages AI-based technologies to speed up processes like searching, replication and deep analysis. You can use this tool to analyze your data and glean crucial insights. You can also rely on it to store your data in the cloud storage while you can easily access archived files when you need to.

If you have large amounts of unstructured data, Komprise can come in handy to archive it as well as create backups – all while enabling you to save costs. In addition, Komprise offers cloud-native access to your archived data. This means you can access it without going through the trouble of lock-in.

You can migrate your data to the cloud, archive it and tier it easily while keeping it accessible.

This software optimizes cloud data storage, tagging files to enable quick search. 

Features 

  • Data storage management
  • Data migration 
  • Cloud backup and tiering 
  • Data analysis 
  • Data replication
  • Archiving and retention 
  • Cyber security

Top Three Features

Komprise top three features include:

1. Cloud Migration 

Cloud Migration 

Komprise migrates your data, but it analyzes it before migration, allowing you to decide what to move and when. You can use this tool to migrate data from premise to cloud or cloud. The elastic data migration capability ensures faster migration from any SMB, NFS, or S3/Object source to any object storage or file in the cloud.

2. Cloud Tiering And Archiving 

Cloud Tiering And Archiving 

Komprise optimizes your data storage, backup, recovery, and cloud backup by not analyzing and tiering unused data files from any network-attached storage (NAS). As your cold data is tiered in storage, it helps you boost the speed and performance of your currently relevant or hot data.

3. Deep Analytics

Deep Analytics

Komprise offers deep analytics capability, allowing you to index data across files and cloud storage. As you build a global file index across large volumes of unstructured data, the search function becomes flexible and high-speed, enabling you to find what you want across data silos.

The datasets created facilitate systematic data management. 

Price Plans

  • Custom quote
  • Free demo available

Pros Of Komprise

  • It is easy to install and maintain
  • It offers a multi-platform backup option
  • It can be adapted to various industries’ usage requirements

Cons Of Komprise

  • The dashboard can be difficult to navigate for users
  • The software is not compatible with many mainstream platforms and devices 
  • There is no mobile app version

Integrations 

  • AWS
  • Azure
  • Google
  • IBM Cloud
  • Wasabi
  • Dell EMC (Isilon, Unity, VNX)
  • NetApp ONTAP, CloudVolumes ONTAP
  • Azure NetApp Files
  • Pure Storage (FlashBlade, FlashArray)
  • Qumulo
  • HPE Scale-Out Storage
  • Nutanix

Average Rating From Top 3 Software Directories 

Komprise’s average rating per the top 3 software directories stands at xx.

Testimonials

Here are some testimonials from the users: 

Customer Support Options 

  • FAQs/Forum
  • Knowledge Base
  • Email 
  • Phone 

Support Platforms

  • Web

Bottomline

Komprise offers a flexible data archiving software option that you can use to create cloud backups with tiering, allowing easy and fast accessibility.

You do not have to go through the hassle of vendors as this tool offers open standards and native data access. It has wide-ranging capabilities as well.

So, if you are running an enterprise, this tool is the right fit, and you should explore it.

3. Veritas

Veritas

Product Overview

Veritas Technologies LLC, founded in 1983, is renowned for its storage management software solutions. The company’s flagship product, Veritas NetBackup, stands out as an enterprise-grade backup and recovery solution noted for its robustness and wide-scale adaptability. 

Beyond backup services, Veritas offers advanced storage and file system software, including the Veritas File System (VxFS) and the Veritas Volume Manager (VxVM). Additionally, the firm has expanded into information governance, providing tools that enable organizations to manage their data efficiently while ensuring regulatory compliance.

Features

  • Data protection
  • Cloud Storage as a Service (SaaS)
  • Backup as a service
  • Recovery vault
  • SaaS protection
  • Data encryption
  • Storage resiliency

Top Three Features

Veritas top three features include:

1. Data Protection

Data Protection

Veritas is a stalwart in the field of data protection. Their software ensures businesses can safeguard critical information, recover from disasters, and maintain continuity. Solutions like Veritas NetBackup provide enterprises with robust, scalable backup and recovery mechanisms, ensuring data integrity and availability.

See also  Smart Archiving: Advancing Law Firms with Legal Compliance & Data Retention

2. Cloud Storage as a Service (SaaS)

Cloud Storage as a Service (SaaS)

Recognizing the growing significance of cloud in the IT landscape, Veritas has integrated cloud storage capabilities into its solutions. They offer seamless integration with major cloud service providers, enabling businesses to easily store, backup, and manage their data in cloud environments. 

It not only provides flexibility but also ensures scalability, catering to both small businesses and large enterprises.

3. Data Encryption

Data Encryption

With data breaches becoming increasingly common, Veritas underscores the importance of data security. Their software solutions incorporate robust encryption mechanisms, ensuring that data, whether at rest or in transit, is shielded from unauthorized access. This encryption feature is crucial for businesses to comply with regulatory standards and to assure stakeholders of their data’s safety.

Price Plans

  • Free trial available 
  • Pricing starts at $39 per month

Pros of Veritas

  • Mature and Robust Solutions
  • Scalability
  • Support for Multiple Platforms
  • Integration with Cloud

Cons of Veritas

  • The complexity of Veritas products can be daunting for newcomers
  • Their cost may be higher compared to some competitors.

Integrations 

  • Windows
  • UNIX
  • Linux
  • VMware 
  • AWS
  • Azure
  • Google Cloud
  • Oracle
  • SQL Server
  • MySQL
  • Hyper-V

Average Rating From Top 3 Software Directories 

Veritas average rating, per the top 3 software directories, stands at 4.0.

Testimonials

Here are some testimonials from users:

veritas Testimonials

Customer Support Options 

  • Phone support
  • Chat

Support Platforms

  • Windows Server
  • Linux
  • Microsoft Hyper-V
  • Nutanix AHV
  • Google Cloud
  • Oracle

Bottomline

Veritas Technologies is an acknowledged leader in data protection and administration solutions. Their products, such as Veritas NetBackup, Backup Exec, Enterprise Vault, InfoScale, Resiliency Platform, and System Recovery, offer enterprises comprehensive backup, recovery, and information governance tools. 

These solutions support a wide array of platforms, including various operating systems, cloud environments, virtual media, databases, and applications. 

4. Metalogix Archive Manager

Metalogix Archive Manager

Product Overview

Metalogix Archive Manager provides consolidated data archival, migration, and management capabilities. You can use this tool to manage your content, specifically all your data, on Microsoft platforms like SharePoint, Office 365, and OneDrive for Business. 

As you migrate your data, you can count on high-grade security. 

While your unused data is archived, you can effortlessly continue your operations and functioning. You can collaborate effectively through on-premise storage, cloud-based archival, or a hybrid environment. 

With Metalogix, you can move your data or content to your chosen platform. As a result, your system performance and speed are boosted. 

Features

  • Archiving & retention
  • Compliance management
  • Data retention management
  • eDiscovery
  • Match & merge
  • Storage management

Top Three Features

Metalogix top three features include:

1. Content Matrix

Content Matrix

Metalogix provides the fastest content matrix for migrating your Office365 and SharePoint data to a secure cloud.

Shift large volumes of data from legacy environments to a secure cloud, tailoring the process to your needs.

2. Content Manager

Content Manager

Metalogix comes with a content manager capability that preempts data loss.

Use this feature to scan, identify, and categorize your sensitive data.

You can also enforce permissions or access controls available on SharePoint on your data archives, enabling you to manage and monitor user activity.

3. Storage Point

Storage Point

As your data grows and you need to move more content to the archive, Metalogix optimizes storage using the RBS solution.

It directly boosts speed and performance while bringing down costs. You can store your unstructured data on various storage tiers and allow yourself to maintain intense performance speeds even as your data grows.

Price Plans

  • Free trial
  • Pricing plan available at custom quote

Pros of Metalogix Archive Manager

  • It is easy to use 
  • Installation and configuration is easy
  • Customer support is quick and highly responsive

Cons of Metalogix Archive Manager

  • The user interface can be clunky sometimes
  • The archiving process can be too time-consuming 
  • The method of restoring a single file can prove to be complicated 

Integrations 

  • Microsoft Azure

Average Rating From Top 3 Software Directories 

Metalogix’s average rating, per the top 3 software directories, stands at 4.2.

Testimonials

Here are some testimonials from users:

metalogix review

metalogix review 1

Customer Support Options 

  • Chat

Support Platforms

  • Web
  • Windows 

Bottomline

With Metalogix, you can centralize the storage and data management of your Office 365, OneDrive, and SharePoint content. It can also store all your messaging and email archives, enabling easy retrieval as and when you need it.

It is possible to create a document library, use deduplication, and more through this software.

5. Mimecast 

Mimecast 

Product Overview

Mimecast offers email archiving and management as its core feature. The tool is compatible with various platforms, such as Microsoft Outlook and Microsoft 365, and helps maintain an archive of cold data you may not currently need access to. Its high-grade security features protect your private or sensitive information from email-borne attacks and ransomware. 

You can protect yourself against supply chain attacks and brand impersonation with Mimecast. This software also helps you have cyber resilience by ensuring top-notch email security. It creates archives of your mailbox and implements strategies to keep the incorrect emails away from your company’s mailbox.

The multi-layered approach to data management and archiving, especially regarding email, provides a strong defense against data loss and offers quick data recovery systems.

Features

  • Backup and recovery
  • Compliance management
  • Data retention management
  • Anti-spam and anti-virus
  • Archiving & retention
  • Email filtering and monitoring
  • Encryption
  • Quarantine
  • Threat Protection

Top Three Features

Mimecast’s top three features include:

1. Email Security

Email Security

Mimecast reduces data leaks through email security controls. This software provides layers of data protection at the email perimeter, inside the network, the organization, and outside the perimeter to ensure complete security against targeted threats that might lead to data loss. 

2. Supply Chain Security

Supply Chain Security

Mimecast offers protection in real-time against malware attacks on your supply chain. It tracks cyber threats sent via inbound email and helps your team detect supply chain attacks to act quickly to protect your brand.

3. Brand Impersonation

Brand Impersonation

Mimecast uses AI-based brand exploit protection and DMARC Analyzer to guarantee security against brand impersonation attempts through email or the web. It tracks and takes down any impersonated websites online, ensuring emails sent to employees or clients are authentic. 

See also  How to build a solid EMR Data Archiving and Disaster Recovery Plan

Price Plan

  • Pricing starts at $4.50 per month.

Pros of Mimecast 

  • It is easy to set up and run 
  • The rates are affordable 
  • Outlook emails and more can be archived directly without hassles

Cons of Mimecast 

  • The website can be challenging to navigate for new users 
  • The user interface can be cumbersome to use; sometimes
  • Customer support is not very responsive

Integrations 

  • Arctic Wolf
  • Advanced Cyber Security
  • Anomali
  • Ciphermail
  • Blue Source
  • CellTrust 
  • Client Sense
  • CloudBlue
  • Code42 Software
  • CyberObserver
  • Cymulate
  • Dark Cubed
  • Devo Technology
  • Devtech
  • Digital Shadows
  • Duo
  • Exabeam

Average Rating From Top 3 Software Directories 

Per the top 3 software directories, Mimecast’s average rating stands at 4.6.

Testimonials

Here are a few testimonials from users: 

mime cast rating

mimecast rating 1

 

Customer Support Options 

  • 24/7 Live rep 
  • Chat

Support Platforms

  • Web

Bottomline

Mimecast provides an easy-to-use email archiving software solution for your organization’s needs. The security system in place is very robust. It allows you to store your sensitive data for the long term without worrying about data loss, as three encrypted copies of your content are maintained to ensure recovery.

Table Comparison

ShareArchiver Komprise Hubstor Metalogix Mimecast

Web-Based Interface

Access Control Management

Data Security

Disaster Recovery Management

Data Analysis

Data Capture and Transfer

Data Migration

Information Governance

E-Discovery

Data Retention Management

Storage Management

Multimedia Archiving

HIPAA Compliant

Document Management

Version Control

Customer Support on Phone

Free Trial

Free Version

Pricing (Starting From)

Custom Pricing

Custom Pricing

$50

Custom Pricing

Custom Pricing

Best Of The Best (Top 3)

1. ShareArchiver

ShareArchiver is our top recommended tool because it offers a flexible and comprehensive archiving solution. It is feature-rich, and its capabilities are wide enough to cover the needs of small and large businesses. An attractive aspect is that it offers custom-made plans. So you only invest in the features you require and the storage volume you use; no need to pay for any extra functions you would never use. This app is easy to use and scalable, making it ideal if you want to expand soon and do not want to keep switching between archiving tools. These features make it a hard-to-miss archiving app for businesses, regardless of their size or scale of operations. 

2. Veritas

Veritas Technologies, a renowned data protection and information management player, consistently delivers enterprise-grade software solutions. Their products, encompassing offerings such as Veritas NetBackup, Backup Exec, and Enterprise Vault, empower businesses to shield themselves from data disruptions while optimizing data governance.

3. Komprise

Komprise attends to your archiving needs in a flexible and scalable manner. It comes with various valuable integrations that help you create backups swiftly and without problems. It has multiple features available at a custom quote, making it suitable for large enterprises. 

Conclusion

This blog has thoroughly reviewed and shortlisted the top 5 data archiving software in 2023 for your consideration. After reading this blog, you now know why you need a data archiving software tool, how it serves your current business purposes, and how it can help you safeguard your future. You also know what aspects to carefully consider before you choose a tool that best fits your needs (both today and in the future; a forward-looking perspective is critical when selecting this tool!). 

Now that you are in the know, this article urges you to hurry and set protection measures for your data quickly. What are you waiting for? There is no need to delay the process – the sooner you enable data security through archiving, the better!

FAQs About Data Archiving

Now that you have read what data archiving software is all about. Let’s hope you have gained clarity about its usability and benefits. You are also now aware of its challenges and how to overcome them. 

However, it’s essential to address your concerns and assess various options in the market before purchasing an app because you ideally want to invest in something for the long term. Below are the answers to most of the common questions potential buyers have about data archiving tools: 

Q1. Is data archiving software free?

Some data archiving tools are available without cost. But these are open source with very little documentation and support. Data is your most important asset, so we do not recommend using any such tools to store your data.

The great news is that most of the solutions offer a competitive pricing OPEX model, which is highly desired and means you have a low capital expense upfront.  

Q2. How does data archiving improve performance? 

Data archiving software stores your data on cloud or external storage, freeing up space and boosting your system speed. It decreases downtime exponentially and speeds up the workflow, improving performance.

An essential advantage of archiving solutions is restoring and recovering data in disaster recovery situations; it offers a safety net for your organization. 

Q3. What does my organization need to archive through data archiving software? 

Organizations are generating vast volumes of data all the time. Up to 80% of that data is unstructured – emails, files, etc.

In most cases, the data is relevant for a short period, perhaps 3-6 months, after which the data becomes less relevant to the business. It is still essential to keep but not vital for the company. This data is eligible for archiving and can be moved off your expensive primary storage to a cheaper medium.