Top 5 Best Data Archiving Software in 2023

Top 5 Best Data Archiving Software in 2023

Businesses are generating more data than ever before, irrespective of their industry or the size of their organization.

Some experts believe we’re generating over 2.5 quintillion bytes of data every single day and that the total volume of data we have to store doubles every two years.

While this vast volume of business data has huge advantages, and while we’re getting much better than processing and leveraging critical data, there are significant downsides to contend with, too, including:

  • How do we store all of this information?
  • How much does it cost?
  • How do we access our stored data when we need it?
  • How do we stay compliant with data storage regulations?
  • Which information do we actually need to keep, and how do we decide what to delete or keep? And for how long?

If you collect any kind of information, from customer information to invoices to sales records, you need a way to organize, audit, backup and recover your data in the most efficient way possible.

That’s where data archiving software comes into play.

Data archiving software solutions offer a means of storing data that is important but doesn’t need to be accessed or modified frequently, if ever, e.g. legacy data or data that has to be kept in order to meet HIPAA or GDPR standards.

This can reduce storage costs, simplify data management and data backups, and make it easy for staff to access stored files if they need to.

In this blog, we’ll take a look at the best archiving software products on the market.

What Is Data Archiving Software? 

Data archive software helps you manage, organize and protect data that you need to store but not use too frequently.

This can mean any information that is important for your organization – such as transaction receipts or historical records.

You can’t delete these redundant files because you never know when you might need to pull them out for a legal or compliance matter such as HIPAA or GDPR (depending on whichever location or industry you operate in). 

It’s important to note that there is a difference between a data archive and a data backup.

A backup solution automatically saves data while you’re working on it so that it can be recovered if you need to.

There are plenty of purpose-built backup and recovery software solutions on the market to choose from.

Archiving software works differently because it archives files you are not currently using.

File archiving solutions designed for long-term storage.

Archived business data is indexed, and you can retrieve it at any time in the future for whatever purpose.

While the tools are very different, you might find that your file archiving solution has an important role to play in your back and recovery strategy.

The Benefits of Data Archiving Software

If you want to reduce your operational costs, eliminate regulatory noncompliance risks and improve your performance, data archive software can help through: 

  • Enhanced performance 

Backups are done in real-time.

When you backed-up inactive data, it is reduced in size and moved to the archive, which decreases the load on your system, which in turn improves server, system, and application performance. 

  • Improved security 

With your data tucked away safely in an archive, you don’t have to worry about losing important information through incorrect modifications, malware, or corruption. 

  • Data protection 

You never know when you might need to retrieve old information for a current problem at work. Data archiving software keeps your data saved in a secure place so you can put your mind at rest. 

  • Legal compliance 

Since your business data is archived via expert software, you can index and retrieve critical information easily while also enforcing archiving and retention policies. 

  • Cost control 

With the advancement in technology, you have high-performing software available at low costs.

Data archiving software holds your data securely on a cloud storage platform at very affordable rates. 

Top 5 Data Archiving Software Solutions On the Market (2023 Guide)

To help you pick the right data archiving software solution for yourself, we have put together a top-five list detailing their features, price plans, reviews, and more.

Let’s take a look at them one by one. 


1. ShareArchiver

sharearchiver

ShareArchiver is a powerful Enterprise tool that helps you manage large volumes of data effortlessly.

It offers you file server archiving to local and cloud storage capabilities.

Plus, it is used by many organizations across various industries, such as healthcare, legal, finance, manufacturing and government.

ShareArchiver is an industry leader when it comes to archiving services and solutions, and the solution is used worldwide,

ShareArchiver is cost-effective and is designed with scalability in mind.

This means that if you pick this tool for your data management, you can rely on it for the long term.

Your archiving software needs to tick a few boxes, such as reliability and performance, which ShareArchiver does.

Features

  •     Machine learning & data classification. 
  •     Data archiving
  •     Data Storage management
  •     Multi-site file archiving
  •     Data E-discovery
  •     Data integration
  •     Data migration
  •     Disaster recovery optimization
  •     Data security
  •     Storage management, with no user impact.
  •     Audit management
  •     Compliance tracking
  •     Information governance
  •     Data visualization and analysis

Top Three Features

ShareArchiver’s top three features include:

1. Data Archiving – Storage Management

sharearchiver mangement

ShareArchiver has strong data archiving capabilities that help you manage the growing volumes of data effectively.

You can shift your inactive data to cloud storage and instantly improve your system performance and speed since the data volume is reduced exponentially during the process.

The storage is optimized, and yet ALL users are able to seamlessly access archived business data.

2. E-Discovery

sharearchiver e-discovery

ShareArchiver has advanced E-Discovery features.

You can retrieve your archived data on-demand, relying on this tool and without worrying about access speeds.

It comes with archive repository search and file server search features.

You can use full-text search to reach your data quickly, no matter where it is stored.

3. Data Security and Compliance 

sharearchiver data security

While storing your data, ShareArchiver also helps you stay compliant with HIPAA and GDPR policies.

This fulfills one of the critical reasons for archiving: retaining and retrieving data for regulatory reasons.

This tool secures your data and ensures its integrity.

You can search and access any required information quickly as and when the need arises. 

Price Plans

The pricing model is simple and designed for adoption.

You only pay for what you archive on a monthly subscription model.

The more you archive, the cheaper it gets on a per TB basis. 

Pros of ShareArchiver

  • The user interface is clean and easy to use for first-time users. 
  • It has strong built-in data analysis features.
  • The role-based access feature ensures increased security and control. 
  • It quickly identifies duplicate files and allows en masse deletion. 

Cons of ShareArchiver

  • The app does not offer multi-user support. 

Integrations 

Not available. 

Average Rating from Top 3 Software Directories 

ShareArchiver’s average rating, according to the top three software directories, stands at 5.0.

Testimonials

sharearchiver testimonialsharearchiver testimonial1

Customer Support Options 

  • EMEA time zones 
  • Chat
  • Email/Help Desk
  • Phone Support

Support Platforms

  • Windows 2008/2012/2016/2019
  • NAS devices SAN, NETAPPS, DFS, Linux-based systems
  • CIFS/NFS, Cloud Integrated

Bottomline 

ShareArchiver is a powerful archiving software solution that helps you with easy data storage, management, and retrieval.

It provides you with excellent on-premise and cloud archiving features while effectively handling large volumes of data and ensuring you remain compliant with laws.

Opt for this tool if you are looking for enhanced data security and integrity while saving costs. 

sharearchiver bottomsharearchiver bottom 1sharearchiver bottom 2

2. Komprise

komprise

Komprise is a multi-cloud data archiving software.

It offers data management on the cloud and leverages AI-based technologies to speed up processes like searching, replication and deep analysis. You can use this tool to analyze your data and glean crucial insights.

You can also rely on it to store your data in the cloud storage while you can easily access archived files when you need to.

If you have large amounts of unstructured data, Komprise can come in handy to archive it as well as create backups – all while enabling you to save costs. 

In addition, Komprise offers cloud-native access to your archived data.

This means you can access it without going through the trouble of lock-in.

You can migrate your data to the cloud, archive it and tier it easily while keeping it accessible.

This software optimizes cloud data storage, tagging files to enable quick search. 

Features 

  • Data storage management
  • Data migration 
  • Cloud backup and tiering 
  • Data analysis 
  • Data replication
  • Archiving and retention 
  • Cyber security

Top Three Features

Komprise top three features include:

1. Cloud Migration 

komprise migration

Komprise migrates your data, but before migration, it also analyzes your data, allowing you to decide what to move and when.

You can use this tool to migrate data from premise to cloud or from cloud to cloud.

Plus, the Elastic Data Migration capability ensures faster migration from any SMB, NFS or S3/Object source to any object storage or file in the cloud.

2. Cloud Tiering and Archiving 

komprise tiering

Komprise optimizes your data storage, backup, data recovery and cloud backup by not analyzing and tiering unused data files from any network-attached storage (NAS).

As your cold data is tiered in storage, it helps you boost the speed and performance of your currently relevant or hot data.

3. Deep Analytics 

komprise analytics

Komprise offers deep analytics capability, allowing you to index data across files and cloud storage.

As you build a global file index across large volumes of unstructured data, the search function becomes flexible and high-speed, enabling you to find what you are looking for across data silos.

The datasets created facilitate systematic data management. 

Price Plans

  • Custom quote
  • Free demo available

Pros of Komprise

  • It is easy to install and maintain
  • It offers a multi-platform backup option
  • It can be adapted to various industries’ usage requirements

Cons of Komprise

  • The dashboard can be difficult to navigate for users
  • The software is not compatible with many mainstream platforms and devices 
  • There is no mobile app version

Integrations 

  • AWS
  • Azure
  • Google
  • IBM Cloud
  • Wasabi
  • Dell EMC (Isilon, Unity, VNX)
  • NetApp ONTAP, CloudVolumes ONTAP
  • Azure NetApp Files
  • Pure Storage (FlashBlade, FlashArray)
  • Qumulo
  • HPE Scale-Out Storage
  • Nutanix

Average Rating from Top 3 Software Directories 

Komprise’s average rating per the top 3 software directories stands at xx.

Testimonials

Here are some testimonials from the users: 

Customer Support Options 

  • FAQs/Forum
  • Knowledge Base
  • Email 
  • Phone 

Support Platforms

  • Web

Bottomline

Komprise offers a flexible data archiving software option that you can use to create cloud backups with tiering, allowing easy and fast accessibility.

You do not have to go through the hassle of vendors as this tool offers open standards and native data access. It has wide-ranging capabilities as well.

So, if you are running an enterprise, this tool might be the right fit, and you might want to explore it. 

3. Hubstor

hubstor

Product Overview

Hubstor offers data archiving as a software-based service, allowing you to skip the tedious and outdated steps of adding more hardware on-premise to manage growing amounts of data.

It provides a single-tenant SaaS cloud-based platform where you can store your data.

The security features are reliable as well.

The capabilities provided by the tool allow for managing terabytes and petabytes of data while being scalable, enabling you to expand globally with ease of mind. 

Hubstor ensures your data integrity remains intact, and there is no commingling of data.

With SOC 2 Type II compliance, you can make sure to meet regulatory requirements as well.

The pricing is consumption-based – meaning you only pay for as much storage as you actually utilize.

This tool also enables you to create regular backups for VMS and shared storage, on-premise as well as on the cloud; this allows for quick recovery of important information should the need arise.

Tiering in the hybrid cloud system means there is no disruption, and your sensitive data remains safe from ransomware.  

Features

  • Access Controls/Permissions
  • Archiving & Retention
  • Backup and Recovery
  • Cloud Backup
  • Compliance Management
  • Compression
  • Continuous Backup
  • Data Import/Export
  • Data Retention Management
  • Document Storage

Top Three Features

Hubstor’s top three features include:

1. E-Discovery

hubstor e-discovery

With its ediscovery features, Hubstor allows quick retrieval of data. Use data indexing and enable yourself to search through large volumes of archive by a simple keyword, phrase, relevant ranging, boosting or Boolean.

You can also save what you search for, and share it with relevant team members effortlessly for easy collaboration. 

2. Voice calls archiving

hubstor voice archiving

Hubstor makes voice call storage a seamless process through its optimization capabilities. In your line of business, you might need to save calls for compliance reasons and this feature can come in handy.

Since audio files are heavy, this tool uses cloud technology to store them at optimal rates, enabling you to meet regulatory and legal demands down the line.

3. App Retirement

hubstor app retirement

Hubstor uses a flexible metadata framework to ensure object storage.

So, if you have any custom apps, specific databases or app data, you can rely on this tool and retire them to a secure cloud.

The data integrity remains intact as the tool accommodates all your custom fields by archiving files with the same attributes, structures and permissions as their source folder.

Price plans

  • Starter – $50 / month 
  • Enterprise Trial – Free
  • Enterprise Trial – Custom quote

Pros

  • It has an easy-to-use interface
  • It can help you with effective document management 
  • It is highly customizable to your specific data archiving needs

Cons

  • It can be expensive as compared to other options in the market
  • Navigating through the app can be complicated
  • The user interface appears outdated and can be improved. 

Integrations 

  • Microsoft 365 and Exchange
  • G-Suite
  • Slack
  • AWS
  • Google Drive
  • SQL Server
  • Azure VM
  • Cloud9

Average Rating from Top 3 Software Directories 

Hubstor’s average rating, per the top 3 software directories, stands at 4.65.

Testimonials

Here are some testimonials from users:

hubstor testimonialhubstor testimonial1

Customer Support Options 

  • 24/7 (Live Rep)
  • Chat

Support Platforms

  • Web

Bottomline

Hubstor provides archiving and backup services.

The data management is cloud-based and scalable and is offered as a service platform, enabling ease of access.

It is also secure and performs well while giving you complete ownership of your data.

If you are looking for an archiving software tool for a large organization, try this solution out. 

4. Metalogix Archive Manager

metalogix

Metalogix Archive Manager provides consolidated data archival, migration and management capabilities.

 You can use this tool to manage your content, specifically all your data, on such Microsoft platforms as SharePoint, Office 365 and OneDrive for Business. 

As you migrate your data, you can count on high-grade security. 

While your unused data is archived, you can continue your operations and day-to-day functioning effortlessly. 

You can also collaborate effectively, whether through on-premise storage or cloud-based archival or a hybrid environment. 

With Metalogix, you can move your data or content to a platform of your own choosing. 

As a result, your system performance and speed are boosted. 

Features

  • Archiving & retention
  • Compliance management
  • Data retention management
  • eDiscovery
  • Match & merge
  • Storage management

Top Three Features

Metalogix top three features include:

1. Content Matrix

metalogix content

Metalogix provides the fastest content matrix for migration of your Office365 and SharePoint data to a secure cloud.

Shift large volumes of data from legacy environments to a secure cloud, tailoring the process to your specific needs.

2. Content Manager

metalogix content manger

Metalogix comes with a content manager capability that preempts data loss.

Use this feature to scan, identify and categorize your sensitive data.

You can also enforce permissions or access controls available on SharePoint on your data archives, enabling you to manage and monitor user activity.

3. Storage Point

metalogix dashboard

As your data grows and you need to move more content to the archive, Metalogix optimizes storage by using the RBS solution.

This directly boosts speed and performance while bringing down costs. You can store your unstructured data on various storage tiers and allow yourself to maintain strong performance speeds even as your data grows.

Price Plans

  • Free trial
  • Pricing plan available at custom quote

Pros

  • It is easy to use 
  • Installation and configuration is easy
  • Customer support is quick and highly responsive

Cons

  • The user interface can be clunky sometimes
  • The archiving process can be too time consuming 
  • The process to restore a single file can prove to be complicated 

Integrations 

  • Microsoft Azure

Average Rating from Top 3 Software Directories 

Metalogix’s average rating, per the top 3 software directories, stands at 4.2.

Testimonials

Here are some testimonials from users:

metalogix testimonialmetalogix testimonial1

Customer Support Options 

  • Chat

Support Platforms

  • Web
  • Windows 

Bottomline

With Metalogix, you can centralize the storage and data management of your Office 365, OneDrive and SharePoint content.

It can store all your messaging and email archives as well, enabling easy retrieval as and when you need it.

It is possible to create a document library, use deduplication and more through this software.

5. Mimecast mimecast

Mimecast offers email archiving and management as its core feature.

The tool is compatible with various platforms, such as Microsoft Outlook and Microsoft 365, and helps maintain an archive of cold data that you may not need access to currently.

Its high-grade security features ensure your private or sensitive information remains protected from email-borne attacks and ransomware. 

With Mimecast, you can protect yourself against supply chain attacks and brand impersonation.

This software also helps you have cyber resilience by ensuring top-notch email security.

It not only creates archives of your mailbox but also implements strategies to keep bad email away from your company’s mailbox.

The multi-layered approach to data management and archiving, especially as it pertains to email, provides you with a strong defence against data loss and offers quick data recovery systems.

Features

  • Backup and recovery
  • Compliance management
  • Data retention management
  • Anti-spam and anti-virus
  • Archiving & retention
  • Email filtering and monitoring
  • Encryption
  • Quarantine
  • Threat Protection

Top Three Features

Mimecast’s top three features include:

1. Email Security

mimecast email security

Mimecast reduces data leaks through email security controls.

This software provides layers of data protection at the email perimeter, inside the network and the organization and outside of the perimeter to ensure complete security against targeted threats that might lead to data loss. 

2. Supply Chain Security

mimecast supply chain

Mimecast offers protection in real-time against malware attacks on your supply chain.

It tracks cyber threats sent via inbound email and helps your team detect supply chain attacks to act timely in order to protect your brand.

3. Brand Impersonation

mimecast brand impersonation

Mimecast uses AI-based Brand Exploit Protect as well as DMARC Analyzer to guarantee protection against brand impersonation attempts through email or on the web.

It tracks and takes down any impersonated websites online and ensures emails sent to employees or clients are authentic. 

Price Plan

  • Custom quote

Pros

  • It is easy to set up and run 
  • The rates are affordable 
  • Outlook emails and more can be archived directly without hassles

Cons

  • The website be difficult to navigate for new users 
  • The user interface can be cumbersome to use sometimes
  • Customer support is not very responsive

Integrations 

  • Arctic Wolf
  • Advanced Cyber Security
  • Anomali
  • Ciphermail
  • Blue Source
  • CellTrust 
  • Client Sense
  • CloudBlue
  • Code42 Software
  • CyberObserver
  • Cymulate
  • Dark Cubed
  • Devo Technology
  • Devtech
  • Digital Shadows
  • Duo
  • Exabeam

Average Rating from Top 3 Software Directories 

Mimecast’s average rating, per the top 3 software directories, stands at 4.6.

Testimonials

Here are a few testimonials from users: 

mimecast testimonialmimecast testimonial1

Customer Support Options 

  • 24/7 Live rep 
  • Chat

Support Platforms

  • Web

Bottomline

Mimecast provides an easy-to-use email archiving software solution for your organization’s needs.

The security system in place is very robust.

This allows you to store your sensitive data for the long term without any worries of data loss, as three encrypted copies of your content are maintained to ensure recovery.

Part C – Table Comparison

ShareArchiver Komprise Hubstor Metalogix Mimecast
Web-Based Interface
Access Control Management
Data Security
Disaster Recovery Management
Data Analysis
Data Capture and Transfer
Data Migration
Information Governance
E-Discovery
Data Retention Management
Storage Management
Multimedia Archiving
HIPAA Compliant
Document Management
Version Control
Customer Support on Phone
Free Trial
Free Version
Pricing (Starting From) Custom Pricing Custom Pricing $50 Custom Pricing Custom Pricing

 

Part D – Best of the Best (Top 3)

1. ShareArchiver

ShareArchiver is our top recommended tool because it offers a flexible and comprehensive archiving solution. It is feature-rich, and its capabilities are wide enough to cover the needs of small as well as large businesses. An attractive aspect is that it offers custom-made plans. So you only invest in the features you require and the storage volume you use; no need to pay for any extra functions you would never use. This app is easy to use as well as scalable, which makes it ideal if you are looking to expand in the near future and do not want to keep switching between archiving tools. Combined, the features make it a hard-to-miss archiving app for businesses, no matter what their size or scale of operations. 

2. Hubstor

Hubstor manages large volumes of data archive for you effortlessly. The features of voice call archival and app retirement with safe storage of relevant data in its native format is quite feasible. Its additional capabilities of ediscovery, backup, tiering and compliance add to its desirability.  

3. Komprise

Komprise attends to your archiving needs in a flexible and scalable manner. It comes with various useful integrations that help you create backups swiftly and without problems. It has a wide variety of features available at a custom quote making it suitable for large enterprises. 

In Conclusion

We have thoroughly reviewed and shortlisted the top 5 data archiving software in 2023 for your consideration.

After having read this blog, you now know why exactly you need a data archiving software tool, how it serves your current business purposes, and how it can help you safeguard your future.

You also know what aspects to carefully consider before you choose a tool that best fits your needs (both today and in the future; a forward-looking perspective is very important when selecting this tool!). 

Now that you are in the know, we urge you to hurry and set protection measures in place for your data quickly.

We also recommend that you give ShareArchiver a deeper look since it offers a top-notch archiving solution at the price of your choice.

What’re you waiting for? There is no need to delay the process – the sooner you enable data security through archiving, the better!

FAQ About Data Archiving

Now that you have read what data archiving software is all about, we hope you have gained clarity about its usability and benefits.

You are also now aware of the challenges it offers and the ways you can overcome them successfully. 

However, it’s important to address your concerns and assess various options in the market before purchasing an app because you ideally want to invest in something for the long term.

Below, we answer some of the most common questions potential buyers have about data archiving tools: 

Is Data Archiving Software Free?

Some data archiving tools are, indeed, available without cost. But these tend to be open source with very little documentation and support.

Data is your most important asset, so we do not recommend using any such tools to store your data.

The great news is most of the solutions offer a competitive pricing OPEX model, which is highly desired these days and means you have a low capital expense upfront.  

How Does Data Archiving Improve Performance? 

Data archiving software stores your data on cloud or external storage, freeing up space and boosting your system speed.

This decreases downtime exponentially and speeds up the workflow, leading to improved performance.

An important advantage offered by archiving solutions is the ability to restore and recover data in case of disaster recovery situations; it offers a safety net for your organization. 

What Does My Organization Need to Archive through Data Archiving Software? 

Organizations are generating vast volumes of data all the time.

Up to 80% of that data is unstructured data – in the form of emails, files and others.

The data, in most cases, is relevant for a short period of time, perhaps 3-6 months, after which the data becomes less relevant to the business. It is still important to keep, but it is not vital for the business.

This data is eligible for archiving and can be moved off your expensive primary storage to a cheaper medium.