Every organization is unique and is made up of a variety of departments and functions. Each operational area creates its own data and is often protective of it. But data is a valuable resource, and the more accessible it is to the organization as a whole, the more potential for benefit exists. By contrast, when data is inaccessible or maintained on separate servers and archives, it opens the organization to a number of risks and inefficiencies. Operating on a single system with a unified search platform offers a number of important advantages that contribute to the organization’s productivity and performance. At ShareArchiver, our file server search solution offers the enterprise the ability to eliminate duplication and sprawl of data, break down barriers that make a comprehensive analysis of data usage impossible and allow greater control and capabilities for e-discovery and compliance with all legal and regulatory requirements.
The principle is relatively simple. A single unified search platform provides an efficient e-discovery solution that, at the same time, eliminates duplicate files that take up valuable server space. Not only does this maximize storage and reduce costs, it also enhances security, allows the system to be monitored and analyzed, and provides complete control and accountability. Data can be migrated easily between high production servers to lower-tier storage or archives based on internally-prescribed protocols, while stubs provide immediate access. The file server search solution provides deduplication and compression of files, dramatically reducing overall storage needs.
E-Discovery and Compliance
Data can be automatically retained, archived and supervised according to all legal, regulatory, governmental and internal retention policies, without the need for human intervention or potential for error, while providing universal and immediate access for e-discovery purposes. Because all data is managed on the same platform rather than being created and stored on stand-alone systems, it is all subject to the same consistent policies, providing full accountability.
By removing data from standalone systems, it is more easily managed, analyzed, and understood. This provides greater operational insight and can lead to improved efficiencies. Protocols can be revised and implemented easily and comprehensively.
Having data widely dispersed and largely unmonitored leaves an organization open to a variety of risks. By implementing a unified search platform, organizations are able to minimize and control who has access to specific data while still providing end users with ease of use.