There are many reasons to archive data, but mostly it comes down to aligning data preservation with other company goals such as keeping cost structures low and system performance high. While there are a variety of ways to archive older, unused data some are better than others. Solutions offering seamless data access and central policy management which requires no end-user downloads are among the top considerations for most companies.
Here are 7 reasons you should archive your company’s data now.
Reason #1: Data Security & Compliance
Keeping old or unused data on high-traffic servers, even with the proper access controls in place, increases your attack surface. By securing compressed data older than a year on a separate storage tier or device, for example, you’re reducing your company’s risk while maintaining the integrity of all that data for as long as you like.
Reason #2: Data Consolidation
With so much data across your company’s devices – which keeps growing exponentially by the day – you need a way to consolidate this data. De-duplicating and stubbing files is just the beginning! Some file archiving software even lets you compress these files further, reducing your digital footprint that much more! If that’s not a reason to archive your company’s data, what is?
Reason #3: Data Access
Accessing data from file archives has historically been a pain. But gone are the days of involving system admins to pull files from some long-lost data archive. Now, there are solutions on the market which provide completely seamless access to end users. In just the click of a button, files are archived and stubbed and they’re none the wiser! Productivity is maintained as users experience zero impact.
Reason #4: Data Storage Costs
This one is probably the most obvious. Your company pays to store data, period. It doesn’t matter what industry you’re in or the type of data you are storing, it costs money to maintain that data whether on a server or the cloud. The biggest benefit to archiving your data is the financial piece of it. When you archive your company’s data, costs can be reduced as much as 50% depending on your volume of data. That can present significant long-term savings to be used on product development or other areas.
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Reason #5: Data Management
Managing your data becomes exponentially more difficult as data volumes increase. By archiving your data that isn’t used or very infrequently accessed, you make data management that much easier ongoing. Not to mention the ease of use of those data archiving solutions which centralize data management and automate policy management for even more efficient data management processes.
Reason #6: Data Visualization
The best data archiving solutions allow you to visualize your data to formulate better data management plans. This means understanding not only how old your data is but also what kind of data you have, how often its accessed, and other pieces of critical information that help you create good data archiving policies in the first place.
Reason #7: Data Backup Optimization
Data backups can be long and cumbersome, but when you archive your company’s data it doesn’t have to be that way. In fact, most companies who archive their data see a dramatic improvement to data backup times, and some even turn to file archiving for that reason in the first place. Select file archiving companies take this process one step further and eliminate the need for data backups all together by offering data replication. This is even more efficient and often more cost-effective as well.
Looking to archive your company’s data? Try ShareArchiver free today!