How to Create Efficiency Using File Archiving

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If you are just starting to look into upgrading your organization’s data storage management, you may be unfamiliar with what file archiving is and what a difference it can make to your company’s efficiency.

Put simply, file archiving takes data that you’re no longer using on a consistent basis – but may need to hold on to for compliance purposes or for future use – and moves it to cheaper, secondary storage. It’s less expensive and doesn’t affect the user experience or access to their files at all.

File archiving is different from data backup in that a backup’s purpose is to have copies available in case your data is corrupted or lost. In short, backups facilitate data recovery. File archiving, on the other hand, simply takes your less active files and stores them in a way that does not interfere with or slows down your day-to-day operations.

File Archiving 101

In the past, organizational data was all paper. Depending upon the age of your company, you may remember rooms full of files that were eventually relocated to file storage facilities, or captured on microfiche. When you needed this information, the process of gathering it and retrieving it was labor-intensive, time-consuming, cumbersome, and expensive.

With the advent of digital files, this process eventually evolved into tape storage, which was a more effective and inexpensive way to store data. It was, however, still extremely inefficient in terms of accessing data.

While keeping your files on hard disks and primary storage servers is now common practice, it does tend to cost a lot of money and slows down your servers’ ability to retrieve information quickly. It also drains resources. This is where file archiving can help.

File Archiving Efficiency

File archiving offers a number of fast and effective options that save companies up to 50% on storage costs and improve productivity with built-in capabilities such as full-text search and file analytics.

File archiving software not only reduces hardware and resource costs to provide more scalable storage that is immediately accessible to you and your employees from anywhere in the world but also allows you to manage the flow of your data using pre-defined policies.

You can make decisions about how data is categorized based on your own needs, including a hybrid solution in which you can have archived data moved to the cloud instead of to more expensive storage.

Here are just some of the benefits of a holistic file archiving solution:

  • Reduced data ownership cost
  • Shorter backup & recovery times
  • Increased efficiency through e-discovery & other tools
  • Less time spent maintaining hardware
  • Lower storage volumes using file de-duplication & compression
  • Seamless access to older data

Interested in trying a file archiving system? Try ShareArchiver for free today.