Optimize Storage, Backup and Server Performance

When it comes to managing your data, it is essential that you have put your company into a position where it is able to act nimbly and quickly. Not only does this mean being able to retrieve retained data for leverage on future projects, but also being able to backup and recover data in a way that allows the organization to continue functioning at peak efficiency. Though storage and backup are often thought of as the same activity with the same goals, the two are very different. Organizations that try to combine the two functions end up putting themselves in a position where all of the economies that they are striving for are compromised. The solution is to create a storage strategy that provides the greatest optimization of storage and backup, and which in doing so also delivers a boost in server performance.

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The more devices and users your organization has, the more pressure will be put on your server and the more content you will be creating. These increased demands mean that there is a concurrently greater need for storage efficiency, both to allow unfettered access for business opportunities and to adhere to regulatory requirements and e-discovery needs. Though backups were once the go-to method for preparing for all of these needs, they no longer provide a usable answer. Instead, companies need to utilize systems that allow them to store their data in a way that takes up the least amount of space – particularly on expensive primary storage – and that also provides almost instantaneous access. ShareArchiver’s system provides all of those advantages, providing preservation of data along with usability while eliminating the need for the same information to be frequently backed up from primary storage.

The benefits of ShareArchiver’s storage solutions are multifold. Not only does it remove lesser-used data to less expensive secondary storage, thus lowering storage costs while still providing immediate access, it also greatly contributes to backup optimization while dramatically reducing backup costs. With less data being stored on primary storage, there is less to be backed up and protected on a constant basis. The material is still available, but because it is located in secondary archival storage, costs can be reduced by as much as 80 percent. The amount of storage that is required for backups drops considerably, and depending upon your organization’s data storage protocols these savings can continue to grow as more and more previously backed up data is moved to the archive. It is also important to note that where recovering data from a backup environment is extremely costly, and particularly so when an individual file is being retrieved, retrieval of backed up data from the ShareArchiver storage solution is simple, easy, inexpensive and instantaneous.

Why You Need Storage Management Software

Data Management

Many organizations struggle with whether to invest in a storage management solution. Though some claim that it is an unnecessary expense and that the process can be accomplished with the equipment and software on hand, others point to the addition of storage management software as an important asset that allows greater efficiencies for an organization’s operations. To determine whether storage management software is right for you, consider the two most important features that storage management solutions provide: unified storage management of numerous arrays through a single interface, and accurate reporting on both available free space and data usage. Though other features are important, these two are the most basic capabilities.

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Unified Storage Management:

When you provide your organization with a storage management solution, you immediately free up tremendous amounts of storage space by providing a global deduplication process. The ShareArchiver system works across different vendor hardware systems, providing medium and large organizations that have invested in a variety of different servers over the years to easily migrate, archive and access data without complications or difficulties. The system allows cross server redundancies to be eliminated and diverse primary storage to be reserved for data that is used most frequently, while less frequently-accessed data remains immediately available, no matter what system it was created on, via stub technology. The process is invisible to the end user, yet completely controllable based on protocols established by the organization.

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Accuracy of Analytical and Reporting Data Across the System:

The other important feature provided by storage management software is the ability to provide essential information on data and storage, including available storage space throughout the system as well as how much space is currently in use on each separate array throughout the organization. The system must be able to provide information on space that is able to be reclaimed, as well as which servers are using the greatest percentage of storage resources. Unlike reports generated by systems that are widespread, and which fail to provide an accurate and up-to-date snapshot of the system’s health and data usage, storage management software that is based upon a unified storage management system allows data to be seen and interpreted quickly on a system-wide basis, and acted upon almost immediately, usually by creating and applying new protocols based on the organization’s needs.

By utilizing a storage management software program that looks at the organization’s storage architecture as a whole, your company is able to have confidence in its allocation of storage as well as in its understanding of where data is being generated, and where it is being wasted.

Understanding File System Archiving Software

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Today’s organizations are drowning in data. In order to make sense of what they have, ensure that their data is safe, and operate in a way that is both efficient and cost effective, it is essential to establish a comprehensive system of file archiving. File system archiving can be done either manually or automatically, with manual arching representing a time-consuming, labor intensive process of creating a backup or copy of data from a production server and then relocating it to tape or some other low-cost type of storage. The original file is then erased from the production storage in order to free up space for new data. This system is outdated: even small to medium sized businesses can take advantage of an automated system that gives structure to their file archiving system and reduces time and expense.

File Archiving

Though the idea of implementing an automated File Archiving system may sound complex, at its best the system will be virtually invisible to the end user while freeing up those who had once been responsible for manual transfers and replacing outdated tape storage with less expensive alternatives. The system operates via a software application that is often integrated into a program that takes over the responsibility for running daily backups. The software follows policies that are set in place by whoever is responsible for administration of the system, and can be monitored and updated as needed based upon business and compliance needs. Files are automatically archived when they meet the established criteria, while still being available to users via a stub file that is left behind in the original location.

Stub files are essentially place holders for the original file, and serve as links to the data’s new location on secondary storage. When the user clicks on the stub file, it automatically retrieves the file and provides it to the user with no detectable delay. This is a tremendous improvement over having to retrieve files from tape or backup, as was previously required when an archived file needed to be accessed.

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Organizations are able to set their file system archiving policies based upon whatever parameters work best for them, and can be changed as needed. ShareArchiver’s file system archiving offers the opportunity to significantly reduce the amount of primary storage being used by low priority files, reducing costs and improving efficiency and productivity. Call our office today to see how our system will work for your organization.

The Advantages of a Unified Search Platform

Every organization is unique, and is made up of a variety of departments and functions. Each operational area creates its own data, and is often protective of it. But data is a valuable resource, and the more accessible it is to the organization as a whole, the more potential for benefit exists. By contrast, when data is inaccessible or maintained on separate servers and archives, it opens the organization to a number of risks and inefficiencies. Operating on a single system with a unified search platform offers a number of important advantages that contribute to the organization’s productivity and performance. At ShareArchiver, our file server search solution offers the enterprise the ability to eliminate duplication and sprawl of data, break down barriers that make comprehensive analysis of data usage impossible, and allow greater control and capabilities for e-discovery and compliance with all legal and regulatory requirements.

Storage

The principle is relatively simple. A single unified search platform provides an efficient e-discovery solution that, at the same time, eliminates duplicate files that take up valuable server space. Not only does this maximize storage and reduce costs, it also enhances security, allows the system to be monitored and analyzed, and provides complete control and accountability. Data can be migrated easily between high production servers to lower-tier storage or archives based on internally-prescribed protocols, while stubs provide immediate access. The file server search solution provides deduplication and compression of files, dramaticallyreducing overall storage needs.

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E-Discovery and Compliance

Data can be automatically retained, archived and supervised according to all legal, regulatory, governmental and internal retention policies, without the need for human intervention or potential for error, while providing universal and immediate access for e-discovery purposes. Because all data is managed on the same platform rather than being created and stored on stand-alone systems, it is all subject to the same consistent policies, providing full accountability.

Analysis

By removing data from standalone systems, it is more easily managed, analyzed, and understood. This provides greater operational insight and can lead to improved efficiencies. Protocols can be revised and implemented easily and comprehensively.

Security

Having data widely dispersed and largely unmonitored leaves an organization open to a variety of risks. By implementing a unified search platform, organizations are able to minimize and control who has access to specific data while still providing end users with ease of use.